Blogs

You are invited to attend the LAST educational program offered by the Cutting Edge Chapter! We appreciate your attendance at our past webinars, your membership and dedication to the chapter, and all of the support you have given us since 2008! We hope you will enjoy this final presentation!
Virtually yours,
The Cutting Edge Chapter

Cutting Edge Chapter
Wednesday, April 8, 2015
8:00 pm ET
“Power Presentation Using PowerPoint”
Presented by Greg Creech

No more boring presentations! This PowerPoint Presentation course covers intermediate/advance areas of PowerPoint for incorporating multimedia, custom design themes and templates plus charts and SmartArt.

Here are some of the learning objectives for this fast paced and engaging session:

* Incorporate multimedia - video and audio files directly in PowerPoint as well as linking to YouTube and other video applications plus edit video and audio files within PowerPoint,

* Create custom designs and themes for your organization using logos, colors, fonts, photos, and other branding elements for marketing with PowerPoint and Microsoft Office through Slide Master, Notes/Handouts Master, and the Design Tab,
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March has been a busy, but exciting month for The Foundation of IAAP! Two of The Foundation’s key fundraising events, the Amazing Ride and the Silent Auction, launched this month and the board of directors made a trip to Albuquerque, N.M. for our spring board meeting.

 

Vista Grande

During our trip to Albuquerque, we visited Vista Grande, our “place in the sun.” This was my fifth visit and it was wonderful to see it again. I am so proud of our investment there. We have some exciting news to share about Vista Grande in the coming weeks, so stay tuned for next month’s Foundation News e-newsletter.

 

Amazing Ride

I hope everyone plans to sign up to participate in the Amazing Ride! If you haven’t yet, it’s not too late. It’s easy to join — just register

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It's always so gratifying to receive that Members of Excellence certificate and signature block every year. No matter how many times I receive it, it still brings a smile to my face because my efforts are being recognized. Thanks IAAP for this program!
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I received my certificate for meeting the Pathways of Excellence requirements and becoming a 2014- 2015 Member of Excellence.  Happy!
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By Carol Schulte

They say your net worth is determined by your network. I do believe the more people you meet, connect 

with, and get to know, the more opportunities arise and the more enriched your life will be. What is one great way to meet new people? You guessed it! Networking.

For many people—especially you introverts out there—networking can be intimidating. However, networking success relies on how you perceive it.  When viewed as a pressuring situation—one in which you have to make an outstanding first impression, nail your 30-second elevator pitch, and be able to ‘work the room’ with ease and grace—it may appear impossible! If, on the other hand, networking is viewed as an exciting opportunity—one to meet new people, enter into a curious conversation, and potentially create new business and/or personal connections—it may not seem so bad after all.

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Did you know that you get 5 CAP recertification points for each Microsoft Office certification exam that you pass, up to 20 points maximum towards your recertification?

I have online certification study groups starting for Word and Excel (both 2010 and 2013 versions) during the week of March 23. Why not make this the year you check Microsoft Office Master off your professional development bucket list? It's not too late to sign up!

Contact me privately to learn more.

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All of us on the board and at Headquarters are excited and anxious for the new, revitalized IAAP to come to fruition. However, it’s not realistic to think everything will happen overnight. Rather, the revitalization of IAAP is a gradual and evolving process. Through this process, we are ensuring members are heard.
 
You are an integral part of making this revitalization a success, and we are indeed listening to what you have to say about the coming changes as we receive feedback. A new Branch and LAN structure will soon be in place. This structure will allow IAAP local touch points to focus entirely on professional development, education, and networking. We aim to make the Branches and LANs as professionally focused and unencumbered as possible.
 
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Good afternoon,
It's not too late to join the Cutting Edge Chapter on Wednesday, March 11, at 8:00 pm ET for a webinar presented by Greg Creech, “Success Skills for the Administrative Manager.”

As an administrative professional in clerical, non-management roles who was promoted to management to manage the 17 member team from which I was promoted, I offer the practical takeaways. Greg will discuss:

1. Communication skills
2. Judgment
3. Delegation and Follow-up
4. Technical
5. Subject Matter Expert (SME)
6. Career Pathing

Attendees will be able to:

* Transition skill sets from task management to decision making and associate management through
   the art of delegation and follow-up.
* Conduct proper performance management and position task reviews, communication, and
   documentation.
*  Implement effective communication techniques for having difficult and critical conversations with
   subordinates, fellow managers, and executives.
*  Use technology and people skills to monitor performance, improve results, and be a better first time

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By Miara Shaw


You may have feelings, opinions, and ideas that are not being shared in your workplace. You may think someone else will do it, maybe no one will listen to you, or that you are wrong. 

Let’s look at the opposite approach when you apply focus, balance, and execution to your savvy skills.  Shrewdness and practical knowledge—especially in business—is defined as savvy.  I’m confident the skills, training, and development you already possess qualifies you as such. Therefore, you can indeed complete the task. Your executives and peers will listen to you. Who knows, you may be right.

In today’s workplace, the administrative assistant is expected to possess and master many skills; one of the most valuable is leadership.  Your mindset is vital to successful leadership, no matter the position you hold within your organization. Let’s delve into some of your savvy as it applies to focus and leadership mindset.  

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Here we are again, and my IAAP life continues. I attended our chapter meeting last night and we had a wonderful program on"The 10 Decision Leaders Make Every Day." The first decision was to focus and some days that's not my strong suit. I found it interesting when the speaker said there was no such thing as multitasking and my first thought was you never raised children. He did explain his thoughts on the subject and they are valid in the office.

I understand I called our division a chapter in Chapter 3 so I have corrected that. However, I thought I would let you know that in the very early days there was a Missouri Chapter in the St. Louis area. I've been reading through our history and here's what I think -- no validation. I think there were secretarial chapters before NSA was formed and these chapters were invited to become a part of NSA in 1942. Some accepted and some did not. There was a reference in our history that the members of St. Louis Chapter did not think the Missouri Chapter would become a part of NSA. There is no reference after about the second year.

Now, back to my experiences. I had a choice to make if I wanted to continue my membership and my involvement. I had graduated from college, my executive was retiring, and I needed to make a work decision. I was promoted to an exempt position in the world of technology. I was doing what was then called limited mainframe security. Although the position was administrative in nature, it did not meet the definition of a secretary so I could most anything but be an officer outside of the chapter.
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Registration is now open for my online study groups to prepare students to sit for the September 2015 CAP and OM exams. These study groups will last for 16 weeks, beginning in May.

It can be frustrating and overwhelming to work your way through all the material alone. I am here to help guide you through the process and hold your hand!!!

My study groups include review of the  material, helpful additional online resources, recordings of all sessions so you can participate even if the live sessions aren't convenient, general test taking tips, practice questions and more.

Contact me privately to learn more.

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Technology and I have been feuding for the past several weeks and right now technology is winning. I'm patient, though, and I know eventually all the problems (real or imagined) will be resolved.

I thought I'd get Chapter 3 posted as I have a few minutes before my Lady Vols vs. the Lady Wildcats basketball game begins. My husband is a University of Tennessee fan and I was exposed to Southeast Conference intensity the first three years of our marriage. Women's basketball was not then what it is today and I love following the game. My daughter is a University of Missouri graduate so when Mizzou moved into the SEC it brought with it interesting times in the family.

Anyway, Chapter 3 has to do with the four years I served on the Missouri Division Board of Directors. By the time I served as chapter president I had seen several division presidents come and go and learned something from all of them. I had made up my mind I wanted to continue my leadership experience and opportunity to learn and I really felt I had something to offer. My plan was to experience several elected positions, if the voters cooperated, as I moved up the leadership ladder. My plans changed along the way.
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There are many popular sites for networking (schmoozing, interacting, making contacts, meeting people, exchanging cards, making friends, etc.) in the business and personal realm. Some of these are Facebook, Twitter, LinkedIn, Pinterest, Google Plus, Instagram, Flickr, Meetup, Reddit, and Ryze, just to name a few. Please share which sites you use and if they have been helpful in networking for you. This information is requested for a possible article.

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Even though we work in support professions, leadership is an important aspect of our careers and our daily jobs. We have to be skilled at thinking on our feet, decision-making, emotional intelligence, and other essential qualities of a leader.
 
I hear from so many of you that leadership skills are the most important aspect of your professional development and I would agree. My leadership positions on the Board of Directors, in my career, and various organizations I’m a part of were all thanks to helpful training I received from IAAP. Becoming an effective, skilled leader is a long—yet valuable—journey. Having a guiding force to help you learn the ropes is key. I wish IAAP Leadership Academy had been around earlier in my career. My success would have come much more easily had I attended such an amazing program. This is not an opportunity to miss. 
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I watched the IAAP informational webinar today, and I must say that a lot of questions were answered, and I do appreciate that.  There's nothing more important than an understanding.  At first,I must admit I did not let anything really stick about the changes it would go in one ear and out of the other.  Especially with everyone feeling hurt and disappointed and there were not too many positive comments being made.  After watching the webinar, I have a better understanding of why the changes are being made and how it will effect my membership in the future.  Thank you IAAP HQ staff: Jay Donohue, CEO; Melissa Mahoney, Senior Director; Emily Allen, Director of Programs and Communications, and Amy Randolph, Manager of Membership Engagement & Programs. 
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We are very excited to be offering a great seminar in Naperville, Il on Saturday March 14, 2015.

Lisa Olson and I will be team teaching the Collaboration Collage!!! We've got a GREAT lineup planned.

Program Lineup

Conflict Resolution Strategies – How to Tame the Office Tangle – Learning to resolve conflict is a skill that will serve you well for life – personally and professionally!

Working with IT - Make the helpdesk staff your best friend! Make your helpdesk calls be more productive and possibly even fix the problem yourself first!

Networking - How and why building an effective network benefits everyone!

Virtual Meetings - Learn about setting up virtual meetings - how to go about it, pricing structure. features, and more

Tech Tools to Support Collaboration - Discover tools you can use to support collaborations such as Sharepoint, Cloud Computing, Google Docs and More

Five CAP Recertification points have been approved for this event.

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Originally Posted by John Ubaldi, Jan. 27, 2015

One of the best business decisions U.S. companies can make is to hire veterans. With the downsizing of the U.S. military, there are sure to be many talented individuals to choose from in 2015.

As business globalizes, companies need employees who bring strong leadership training and skills from their military service. From the first day of service, military personnel learn to instruct, delegate, motivate, and inspire. Veterans understand the team concept and how to motivate teams to successful outcomes.  

Veterans have a strong understanding of strategic direction, as everything they have been trained to do is always in the context of working toward the larger picture. Military service requires working under pressure—sometimes in a combat environment—while leading and working in a team setting to accomplish the mission.

Hiring managers need to understand the basic skills that today’s veterans bring to the workplace. The military has changed over the years and all veterans are educated in many different skills, no matter the occupational specialty.

Companies today have a diverse worker demographic, a reality that is familiar to service members. Veterans have worked side-by-side with individuals of diverse race, gender, geographic origin, ethnic background, religion, and economic status without any disruption in the ability to accomplish the mission at hand.

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Originally Posted by Julie Perrine, Dec. 3, 2014

These days, it’s common for administrative professionals to attend meetings and collaborate with colleagues from places other than offices. Whether you’re working from a conference room, hotel lobby, or the comfort of your own home, you need tools to help you work effectively in a virtual environment. These video and voice chat programs can help you do just that – and the best part is that many of them are free!

1. Google Voice– With Google Voice, you can get a free phone number that you can use to send free text messages, as well as customize your voicemail and read transcripts of voicemails – all you need is a Gmail account. You can also route your Google Voice number to your cell phone, office phone or Skype account free of charge. There is a charge for some calls that varies based on where you’re calling to and from. To learn more, check out this guide on how to use Google Voice.

2.

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Originally Posted by Robert Hosking, Sept. 29, 2014

OfficeTeam
and IAAP have partnered on a new research project called Office of the Future, which examines how evolving workplace trends are impacting administrative professionals. As part of this project, we recently asked more than 2,200 IAAP members how accurately their job descriptions, job titles, and salaries match what they’re actually doing at work. Curious about what we found out?

Not surprisingly, 93 percent of administrative professionals surveyed felt it’s important to have a job title that accurately reflects their job duties and responsibilities. Respondents also mentioned some unique administrative job titles they’ve heard, including the following:

·         Chief Executive Administrator

·         Director of First Impressions

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It's Administrative Professionals Week, so what better time to answer the burning question that comes up in offices everywhere: Is the term "secretary" passé?

Washington is full of lobbies and associations protecting various interest groups, and administrative professionals are no exception.

ABC News sat down with Kemetia Foley, President of the Old Town Alexandria Chapter of the International Association of Administrative Professionals and, yes, a secretary, to get the definitive opinion on the 'S' word.

ABC News: What is the difference secretary vs. administrative professional, what is the discrepancy, and why is one right and the other not as right?

Kemetia Foley: I don't have a problem with the word secretary. It comes from the word confidante. That's what it means, that you're the right- hand person that keeps all the secrets or all the information that needs to be kept close to the vest. That's where it originated from. It's a very honored role, it's an important role so you have to keep that in mind or try to tell people to keep that in mind when someone says, 'Oh, you're a secretary?'

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