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Thursday, May 22, 2014

7:00 p.m. – 8:00 p.m. CDT

Presented by: Greg Creech

Take Note! It’s OneNote – The Notebook for the Digital Age

1.0 Recertification point has been approved for this webinar.

Registration link http://www.anymeeting.com/PIID=EA55DA81894A3E

Course Description:

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How do you intend to spend this week either celebrating (or working) and what would be on your wishlist?

If I were given a choice between a gift certificate to my favorite department store or $$ - I'd choose cash!

If you were given a choice between a day off tomorrow Wednesday, April 23rd or flowers/plant and lunch? 
I know I would choose the day off.

If you were given a choice of recognition for your efforts, achievements and excellent performance at work, and you could choose from the following:

Chocolates
Lunch or happy hour for yourself and peers
Free training (of your choosing, relevant to your role/position)

I'd choose free training!  Let me know what your choices would be...

Happy Administrative Professionals Week to all of you, what ever you do!  

Ivette Aquilino, CAP-OM
Member of Excellence
Southwestern CT Chapter
Current Webmaster and Past Chapter President
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What started as a personal passion for the therapeutic power of nature's #essential oils, has grown into a worldwide company committed to transforming the #health and lives of millions. Feel free to visit my Young Living Essential Oils - Independent Distributor blog. Thank you! 
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I have been pondering this blog posting for over a week. I’m sure you can all imagine the content that I have been considering. You might as well go to the bathroom and grab yourself a cup of coffee first if you plan to read this posting, because it’s a LONG one!

Way back in 2005, I posted a forum thread in our old bulletin board system with the subject line: Serious Subject – The Future of Our Organization.  I have posted my original note below for anyone who is interested to read. (The FULL Forum thread with 45 pages of responses has been posted in my Marie Herman’s Words of Wisdom folder).

Nine years ago, I was raising the alarm that the chapter structure was in danger and that only the chapters could turn themselves around. Having served myself as a chapter leader and as a division leader, as well as having involvement through mentoring of other chapters and serving in various other ways over the years, I am sad to say that the chapters overall never improved.

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Late last week, IAAP member Greg Creech of Columbus, OH posted a message in the General IAAP Discussion e-Group about some of the amusing ways he as a male admin had been lumped in with the females whenever APW/APD came around. I posted a reply with some of the experiences I have had. Bottom line for me, since I'm in a profession that is 99% female, I got over any offense of being referred to with feminine nouns and pronouns long, long ago. With all that's going on in life, getting bent out of shape about that seems petty and small to me.

But the discussion got me to thinking - to remembering how I got in this line of work to begin with. I know a few people that always wanted to be admins from the time they were kids, but most people I know more or less stumbled into the profession, and I am one of them. I want to tell my story and hopefully many others will do so as well. Since this is Administrative Professionals Week, let's tell the stories of how we became administrative professionals.

Back when I graduated high school in 1988, I thought I wanted to be an accountant. One of my uncles once introduced me to a friend of his by saying, "He wants to be a bean-counter. He wants to go in after a battle and shoot the wounded." I was completely cured of any desire to be an accountant by one week of Intermediate Accounting I my second year of college. I changed my major to Finance.
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Our President first attended an International Convention in Louisville, KY 1985 (President Sylvia L. Cash, CPS). She joined in 1983 while it was still NSA and was the delegate at the convention. Theme: Professional Performance

My first International Convention was in Hollywood, FL 1979 (President Beverly H. Hamby, CPS) right after my CPS certification.  I had joined in 1975 and it was NSA and I attended as delegate.  Theme: NSA The Professional Way

How curious the next two EFAM's are in Louisville and then Hollywood.  How sad we won't represent our chapter at either one.
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Here goes. I'm not only getting on my "soap-box". I'm also posting my first blog ever anywhere.

Changes in IAAP

 

I think there are several aspects to what is going on with members’ reactions to the IAAP structure change from chapters and divisions to branches.

 

How a message is received depends on the individual. For some it is important to hear about changes early on in the consideration process. It gives them a sense of security and control. Others would rather hear about a change after the decision is made. They would rather “get used to the idea” after it is decided. The choice was made to announce the decision after it was made. Now is the opportunity to move forward and determine whether to be part of the change and how to be part of the change.

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     When I first heard about the massive changes in the IAAP structure, I felt a momentary sense of panic, very soon followed by a sense of relief.  I agree with many blogs I have read in that the old way wasn't working, i.e. the recycling of the same board members, inability to attract new members without "giving away the store", etc.  And . . . everyone agrees that change is critical if we intend to grow, but change is painful for many.  I have often heard the phrase, "The devil you know is better than the one you don't."  Well, thank goodness there is a new plan.
     I know there are to be "branches" in the new organization, although it is a mystery as to how that will be employed.  When I read that HQ is accepting questions and suggestions, I wondered how I could get involved in this change.  I believe that those of us who are willing to take leadership responsibilities should also be the ones who volunteer to be part of the new changes.  I, for one, would like to have a voice in how these processes evolve, and I firmly believe that with thought-provoking questions along with rational suggestions, our voices can be heard.
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Wow! What a timely message in the face of changes coming.
Delayed flight, a spontaneous applause, and the leadership skill you can't ignore
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I believe we can all agree that we value our IAAP membership and want our Association to remain relevant.  To revitalize is to bring new life to something, to add vigor, to bring forth vitality.  To get our Association to where it needs to be will be a long and winding path, with many bumps along the way.  While we may not all agree with the path that is set before us, if we want to see and benefit from the end result, that is IAAP continuing as an Association for the next 72 years and beyond, then we, too, must either walk the path, or seek another path that we feel best suits us.

I am excited about the forthcoming changes.  I admit, that as incoming 2014-2015 Chapter President, I have some anxiety about what my year as President will encompass.  I am ready to face the challenge, realizing that as a Chapter leader, challenges are inevitable.

I  have registered for the May 6th Town Hall Meeting, and expect to gain some additional clarification on where IAAP is headed. 

The unknown is scary and causes us to be filled with apprehension.  I plan to keep an open mind, knowing that our IAAP leaders want the best for our Association.
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I've been trying to register since yesterday but it says "Page Not Found."  I've tried from work and from home - no luck.  Anyone else having this problem? 

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IAAP is overhauling its organizational structure. We have been told the current hierarchial org chart structure is badly out-dated.

Seeing as how IAAP has been using the same basic structure for 72 years, that should be expected. But hearing that districts, divisions and chapters will be replaced with branches was a bit of a blow to me personally.

I joined IAAP in 2002 as a member of the Charlotte chapter. In spring of 2005, I and one other member decided to act on what we had been thinking for a long time - that Charlotte was big enough for more than the 2 chapters of that time (Charlotte and Metrolina), and that there really should be one in uptown (we call our central business district uptown because it is a higher elevation than the surrounding neighborhoods, so back before cars you would walk up the hill to get to uptown).

So we began the work of trying to find 13 others to join us in forming an uptown chapter. We found a crew at one of the big banks who wanted to join, but thought we should meet during the workday instead of after work. I was OK with this, the other member wasn't. Then in early 2008, my boss asked me to contact another high-ranking person from another company to have a meeting. The other guy's admin answered my email, and we worked out the meeting. Then I asked his admin about the "CAP" at the end of her name. It turned out she, and about half a dozen other admins at her company were part of that company's IAAP corporate chapter, which was disbanding and the IAAP members in Charlotte were trying to figure out what to do. I met with them and told them what I was building. They joined the effort as well. We were still a couple people short of the 15 required to start a chapter. We eventually found them and chartered the Charlotte Center City chapter on April 18, 2009.
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CURIOUS HOW THE PAST BECOMES THE PRESENT THEN THE FUTURE - this is a blog of mine from May, 2013

How about a new Structure to go with dues?  You know you  are thinking it – this is me saying it.

 Fact:  We are losing members – whether economics, interests, geography, they go

Intervention:  We try to recruit using traditional methods, make special dues deals, hunt down MAL and prior members, and hold membership drives where maybe 1 in 10 may join – an incentive is being part of MOE.  We may lower our chapter dues or waive them for a time period; same at division level.

Fact:  Members are a lot less interested in holding office or even attending in-person meetings.

Intervention:  We have fewer officers and sometimes fewer meetings; that means no BOD but business at the program meetings or business telephonically, through e-mail or other means.  Again, an incentive is being part of MOE.  My chapter has 2 officers:

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Dear Members:
Throughout the year following the Futures Conference—where we met with approximately 200 member and nonmember stakeholders—IAAP leadership and staff have maintained the momentum and continued the important dialogue with you, our members. By convening focus groups, distributing surveys and compiling more research over the last 18 months, as well as commissioning several working groups, what we learned is this. In order to grow, remain relevant and support members with tools to succeed, we must reimagine and revitalize IAAP. These are the themes we heard loud and clear from the membership:

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Thursday, April 17, 2014

7:00 p.m. – 8:30 p.m. CDT

Presented by: Dana C. Morgan CAP-OM

“Discover and Develop Your Strengths: Strength Finder 2.0”

1.5 Recertification points have been approved for this webinar.

Registration link: http://www.anymeeting.com/PIID=EA54DB83834A3B

Do you have the opportunity to do what you do best every day? All too often, our natural talents go untapped. From the cradle to the cubicle, we devote more time to fixing our shortcomings than to developing our strengths.

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Have you ever looked back on your life and given serious thought as to where you are today and how you got where you are?  Can you recall specific moments in your life where either a specific choice you made, being in the right place at the right time, or with the assistance from someone else had set you on a new path that has led you to where you are today?

I've been in the administrative field for almost 20 years and I can recall specific moments in my life and in my career when someone has provided guidance or assistance to me that shaped me into who I am today.

The first moment in my life was when I was hired as an administrative professional at my company.  I had no work experience, only a certificate from Chubb Institute.  I later found out that the woman in human resources who hired me was looking for someone from Chubb who was learning the same skills as her sister (her sister was in my class-and she couldn't hire her sister).  There were other individuals in my class....what made her pick me?  Never really knew, but I'm glad she took a chance on me.  I'm so grateful for the opportunity she offered me.

As we approach Administrative Professionals Week/Day, I encourage everyone to take a few minutes to reflect on your journey in your career and remember those who may have helped you along the way.  And then, think about how you can pay it forward to another administrative professional.  Perhaps you have a specific skill you can teach them.  Maybe you can put in a good word for someone who is looking for a new position.  Or it may simply just be an offer of support to someone who may be overloaded.  However you choose to pay it forward, it's your choice.  What a wonderful gift it is when you give something of yourself.
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I come from a family of Kansas farmers, all across my family, for many generations. As I prepare to leave the Navy and what I’ve known for 20 years to embark, or disembark some might say, into what lies ahead, I find myself thinking often of farming. I suppose I’m finding some comfort from the way many of my family has built their lives, pondering the similarities of farming to this new transition in my life. I feel like I’m planting my own “seeds” of sorts.
I’ve been caring for and growing Sailors for 20 years; that I know how to do. But now, I need to grow myself, and this is unchartered, challenging territory for me. I’m inclined to think many others have experienced the feelings and questions I have as they too transitioned from the military into civilian life. What I know how to do, I can do in the civilian world, Admin is Admin; Leadership is Leadership. But the language is slightly different, and sometimes I feel like I’m learning to write with my left hand.
While I didn’t farm in the Navy, or honestly, never personally – I keep coming back to farmers, and wonder if the questions I have about the actions I’m taking to “grow my own seed” are similar to what went through the minds of many a farmer when planting crops. Will the seeds I’ve planted come to fruition the way I desire, the way I need them to in order to provide for my family? What am I not thinking of, what unforeseen events are on the horizon that could affect those seeds and their growth? Do I have all the knowledge and the tools I need in order to see those seeds through their growth?
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I come from a family of Kansas farmers, all across my family, for many generations. As I prepare to leave the Navy and what I’ve known for 20 years to embark, or disembark some might say, into what lies ahead, I find myself thinking often of farming. I suppose I’m finding some comfort from the way many of my family has built their lives, pondering the similarities of farming to this new transition in my life. I feel like I’m planting my own “seeds” of sorts.
I’ve been caring for and growing Sailors for 20 years; that I know how to do. But now, I need to grow myself, and this is unchartered, challenging territory for me. I’m inclined to think many others have experienced the feelings and questions I have as they too transitioned from the military into civilian life. What I know how to do, I can do in the civilian world, Admin is Admin; Leadership is Leadership. But the language is slightly different, and sometimes I feel like I’m learning to write with my left hand.
While I didn’t farm in the Navy, or honestly, never personally – I keep coming back to farmers, and wonder if the questions I have about the actions I’m taking to “grow my own seed” are similar to what went through the minds of many a farmer when planting crops. Will the seeds I’ve planted come to fruition the way I desire, the way I need them to in order to provide for my family? What am I not thinking of, what unforeseen events are on the horizon that could affect those seeds and their growth? Do I have all the knowledge and the tools I need in order to see those seeds through their growth?
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